Service PO UnAuthorization

A Service Purchase Order can NOT be edited once it has been Authorized. In order to edit it, you need to Un-Authorize that Service Purchase Order first through this option. But un-authorization is possible only if the Final Print Out has not been taken out yet.

Once a Service Purchase Order is generated, it may or may not need to be authorized.   Authorization of Service Purchase Order is a flag driven option. Therefore its availability depends upon the setting of the 'Authorization Required' flag through Document Control Master option in Administrator Tools Module. Read more...   If the flag is set as 'On', it becomes compulsory to authorize Service Purchase Orders after creating them through Service PO option. Once Authorized, a Service Purchase Order can NOT be edited but IMMS provides the facility to un-authorize it provided its Final Print Out has not been taken out yet. Further if a particular Service Purchase Order needs to be edited even after its Final Print Out, than in that case the user needs to Amend that Service Purchase Order.   If the flag is set as 'Off', it is not compulsory to authorize Service Purchase Orders. They will be authorized automatically by the system as soon as they are generated.

Screen Layout of Service PO UnAuthorization

Search:

Enter any text you want to search in the list below. The search is applicable to all columns of the list. Once the text is entered, press <ENTER> key. As a result, the list will be refreshed with all those records that contain the entered text fully or partially. In order to go back to the original list, remove the text from the box and press <ENTER> key again.

A list of Service Purchase Orders that have already been authorized through Service PO Authorization option but Final Print Out has not been taken out will be displayed in a grid as shown above, Click on the small white boxes to select or de-select a particular Service Purchase Order. You can select multiple Service Purchase Orders in the same fashion. Please note that only selected Service Purchase Orders will be un-authorized.

Once you have selected all the relevant Service Purchase Orders, click on 'Save' icon to finally Un-Authorize them or 'Cancel' icon to discard.